How to Get Document Notarized Abroad?

  • By NotaryCam

  • 7 December, 2023

Ever felt like a small boat lost in the vast sea of bureaucracy? Trying to understand how to get a document notarized abroad can be as confusing as deciphering hieroglyphics. I’ve been there myself, and I know how frustrating it can be. But fear not! Today, we will unravel the mysteries of online notary services and traditional methods through U.S. Embassies or Consulates. We’ll also demystify document authentication and apostilles for important real estate transactions or power-of-attorney agreements. If you’re new to this process, don’t worry! We’ll navigate these unfamiliar waters together with the help of an expert guide. So let’s set sail on this journey and make sense of the complexities that lie ahead.

Understanding the Notarization Process Abroad

The notarization process abroad can feel like navigating a maze. You may have questions about how to get a document notarized, or even what role foreign notaries play.

The Role of a Notary Public

A Notary Public is an official who helps prevent fraud by verifying identities and signatures during document signing. They perform essential tasks called ‘notarial acts’ that make sure all parties are willingly entering into agreements.

In 2011, Virginia made history as the first state to let certified Virginia notaries serve customers online, including those overseas. This digital shift transformed how we understand and use notarial services globally.

The Importance of Notarized Documents

Certain documents need more than just your signature – they require something extra for legal credibility: being notarized. These include real estate deeds, wills, trusts among others.

If you’re in Spain but need a U.S-based document authenticated? Don’t worry. Foreign nations often employ their own set of local foreign notaries whose job it is to provide this service.

Note: Always remember that while getting your papers verified by foreign authorities seems daunting at first glance – with some guidance (and maybe humor.), you’ll find yourself on solid ground.

Online Notarization Services

Gone are the days of long queues and tedious paper pushing just to get your documents notarized. Welcome to the digital age, where online notary services like  NotaryCam have revolutionized this process, especially for those living abroad.

Benefits of Online Notarization

Time is of the essence in our current fast-paced world, and with an online platform like NotaryCam, you can have your document ready within 10 minutes. Imagine having a document ready in under 10 minutes. That’s exactly what you can expect from an online platform like NotaryCam. You don’t need to leave your home or office – all you need is internet access and a device with a camera.

The convenience doesn’t stop there; these platforms allow for flexibility in dealing with different types of original documents. So whether it’s real estate deals or business transactions that require authentication, they’ve got you covered.

Besides saving time and providing flexibility, security also plays an integral part when choosing such services. The entire session between you and the certified copy notary gets recorded which adds another layer of protection against fraud.

A significant advantage for individuals abroad using online notaries like Notarize lies in their legitimacy across borders: Your digitally notarized documents will be legally binding back in the United States too. No more worries about your important paperwork being stuck at some foreign country’s red tape maze.

Traditional Methods for Document Notarization Abroad

If you’re an American citizen living abroad, getting a document notarized might seem tricky. But don’t worry. The U.S. Embassy or Consulate in your resident country can help.

Role of U.S. Embassies and Consulates

The U.S. Embassies and Consulates offer authentication services to citizens and non-citizens alike, making it easier to get documents notarized overseas.

You see, consular officers at these locations have the authority to provide public notarial services just like a domestic notary would do back home in the United States. They confirm that signatures on legal documents are genuine, which is essential for many business transactions, including real estate deals or power of attorney arrangements.

Generally, to get a public notarial service from a consular officer, you must present a valid ID (e.g., passport or driver’s license) and pay the required fee ($50 per doc as set by govt; however, this may vary).

Surely this process doesn’t come without its hiccups, though – one being timing constraints due to varying embassy operating hours plus occasional unexpected closures that could disrupt your plans unexpectedly.

Document Authentication and the Apostille

If you’re using a notarized document overseas, some countries might ask for an extra layer of verification known as an apostille. This is essentially a certification that gives your documents the green light in foreign jurisdictions.

Obtaining an Apostille

To get this authentication, you’d typically go through government agencies like the Department of State. Be warned, though – it’s not always a simple task. Each country has its own unique rules and processes when it comes to accepting apostilles.

The good news? Fortunately, there are resources available to make navigating the apostille process simpler. The Hague Conference on Private International Law, for example, offers valuable information about obtaining apostilles around the globe.

The Hague Apostille Convention

Say goodbye to long waits at consulates or embassies. Thanks to The Hague Apostille Convention – an international treaty – public documents like birth certificates or diplomas can now easily cross borders without any additional authentication from consular officials.

This convention truly revolutionized how we handle official paperwork across continents by simplifying procedures and making them more uniform globally. So if you ever need your signature guaranteed while doing business transactions abroad or authenticating real estate documents – remember these words: ‘Apostilles save time.’

Note: Keep in mind that military bases often have officers who can perform notarial acts too.

Notarization Services for Specific Documents

Different types of documents require distinct notarial services. Let’s explore how real estate deals and power of attorney documents are handled.

Real Estate Deals

In the world of real estate, document notarization is key to sealing a deal. This includes agreements, deeds, and mortgage documents among others.

The reason? It gives legal strength to your transactions by verifying the identities involved in signing these important papers. Plus, it helps prevent fraudulent activities that could potentially harm both parties.

Power of Attorney

Moving on to another common type: Power of Attorney (POA) documents. A POA grants someone else permission to act on your behalf in certain matters – like managing financial affairs or making health decisions if you’re unable.

To make sure this hefty responsibility isn’t taken lightly or abused, it’s crucial that POAs get properly notarized too. This doesn’t just confirm who signed the document but also their understanding and willingness at the time – acting as an added layer against coercion or misrepresentation.


  • No matter what kind of business transaction you’re dealing with – be it buying property abroad or granting power over personal matters – getting your signatures notarized ensures all parties play fair.

Verifying Notarized Documents

Once you get your documents notarized, it’s essential to verify their authenticity. Why? Because this gives the document legal standing and confirms its legitimacy.

The U.S. State Department plays a crucial role in verifying notarized documents from overseas. For just $8, they’ll authenticate the seal of any notary officer who has performed his or her duty on your document.

You may be asking, “How do I use these authentication services?” Well, first off – make sure you have a true copy of your original document ready for inspection by an official representative from the U.S. State Department.

If everything checks out with that copy (meaning it aligns perfectly with public records), then congratulations. You’ve successfully navigated through one part of the signature verification process.

But wait – there’s more. Did you know some countries require additional certification known as apostille for foreign notaries’ work? This is where things can become tricky because each country might have different requirements based on international treaties like the Hague Apostille Convention.

This may sound overwhelming but don’t worry; resources are available to help guide you through this journey towards getting your documents authenticated properly abroad.

A Word of Caution

It’s worth noting here that while online platforms such as NotaryCam offer convenient ways to get a document notarized overseas, ensuring their acceptance requires diligence and knowledge about local regulations regarding legally binding agreements and transactions across borders. So always remember: when dealing with important business transactions or real estate deals involving paperwork requiring a consular officer’s sign-off – stay informed and proceed carefully.


Navigating the world of notarization doesn’t have to be like decoding hieroglyphics. Now you know how to get a document notarized abroad, whether it’s through online services or traditional routes via U.S. Embassies and Consulates.

From real estate deals to power-of-attorney agreements, we’ve seen why these documents need that all-important seal of approval. And don’t forget about apostilles – those crucial certifications for some countries.

You’re now equipped with knowledge on verifying notarized documents too! Just remember: no journey is ever smooth sailing from start to finish but with this guide, at least your ship won’t sink in uncharted waters!

The digital age has simplified what once seemed an impossible task. It’s time to embrace this change and make international business transactions easier than ever before.


Common Questions About How to Get Document Notarized Abroad

How do I get a notarized copy in USA?

To get a document notarized in the USA, you need to find a licensed Notary Public. You can often find them at banks, law offices or via online services. Once you’ve located your Notary, bring your original document and valid identification to the meeting.

If using an online service, you’ll follow their specific process which typically involves uploading the document and verifying your identity digitally. The Notary will then witness as you sign the document either physically or electronically. After witnessing, they will apply their own signature and official seal to complete the notarization.


How do I get a U.S. document notarized in France?

To get a U.S. document notarized in France, you can utilize online notary services which are legally accepted and widely available. These platforms connect you with commissioned U.S. Notaries who can perform the process via video call.

If physical presence is required, contact the nearest U.S Embassy or Consulate in France for their notarial services. Ensure your documents meet all requirements beforehand as some may require additional steps like translation or apostille.


Can a U.S. notary notarize a UK document?

Yes, a U.S. notary can notarize a UK document as long as the signer is physically present before the notary during the act of signing. The key requirement is that the document must be signed in front of the Notary Public within U.S. jurisdiction. However, it’s important to note that whether or not such documents will be legally recognized in the UK depends on specific local laws and regulations.


How do you get a U.S. document notarized in Germany?

To get a U.S. document notarized in Germany, one can use an online notary service that is recognized and authorized by the United States jurisdiction. These services connect users with licensed U.S. Notaries who can perform remote online notarizations via secure video call.

Alternatively, one could visit the American embassy or consulate as they provide limited notarial services for certain documents to be used within their jurisdiction.

Remember, it’s crucial to ensure your specific document type is eligible for these services before proceeding.