bankgradesecurity
Bank Grade Security

 

OVERVIEW

NotaryCam takes security seriously, utilizing SSL encryption and Amazon Virtual Private Cloud secured platform, the current standards in security, and we consider information security in everything we do. For additional assurance for our customers and partners, NotaryCam has acquired Experian’s EI3PA certification, which is modeled directly on the PCI standard banks and credit card processing companies adhere to.

ENCRYPTION

Your connection to NotaryCam is secure and encrypted using SSL (Secure Sockets Layer). Every aspect pertaining to NotaryCam’s website, pages, lobby, and ceremony meeting rooms with your notary is encrypted by AES – 256 bit encryption, and generates a unique key for every session.

PHYSICAL SECURITY – World-Class Protection

The NotaryCam infrastructure is housed in Amazon’s highly secure data centers, which utilize state-of-the art electronic surveillance and multi-factor access control systems that comply with numerous industry standards including SOC 1/SSAE 16/ISAE 3402. Data centers are staffed 24×7 by trained security guards, and access is authorized strictly on a least privileged basis. All personnel must be screened when leaving areas that contain customer data. Environmental systems in the datacenters are designed to minimize the impact of disruptions to operations, and multiple geographic regions and Availability Zones allow you to remain resilient in the face of most failure modes, including natural disasters or system failures.

ACCESS

Clients have full access to their documents and information, including the ability to view, download, and archive previously notarized documents.  All users are required to use strong passwords on their accounts.  Per Virginia legislation our retention period for all notarized documents is five years. For more information view LEGAL below.

CREDIT CARD INFORMATION

NotaryCam does not store/save any credit card information within our systems.  Our secure/encrypted gateway sends the information directly to our PCI Compliant billing partner.

MEMBER’S AUDIT TRAIL

NotaryCam creates a detailed audit log of each electronic signature transaction which is securely stored. This information can be requested by emailing info@notarycam.com and includes:

Summary of all activity
Filename
File ID
Owner
Date Created
Document Name
SHA-256 Hash ID
Document ID
IP Address & Email Address

LEGAL

On July 1, 2012, the Commonwealth of Virginia signed into effect bills SB 827 and HB 2318. This groundbreaking legislation authorizes Virginia Notaries to legally notarize any signature, regardless of location, using Video-Audio technology. Read the Legislation Here

All our notaries are licensed by the Commonwealth of Virginia, and are official representatives of the state. Although only notaries licensed by the Commonwealth of Virginia are allowed to notarize documents online, Virginia explicitly gives its notaries the ability to notarize documents from people outside of Virginia. In addition, the Full Faith and Credit Clause of the US Constitution requires each state respect the “public acts, records, and judicial proceedings of every other state.”  Every state has also passed laws that recognize notarial acts taken in other states.