What Documents Need to Be Notarized? A Complete Guide

  • By NotaryCam

  • 15 April, 2024

Imagine stepping into a world where every signature tells a story, and every stamp on a document is the mark of trust. Welcome to the realm of notarization – an age-old practice that’s more relevant today than ever before. The question at hand is: what documents need to be notarized?

At first glance, it seems straightforward but actually involves a complex web of legal safeguards and measures to prevent deception. The landscape is vast. From buying your dream home to entrusting someone with power over your medical decisions, these moments hinge on the credibility that only a notary public can provide.

Yet, amidst the sea of paperwork we navigate daily, distinguishing which require this seal of authenticity seems like decoding an ancient script. Surely enough, one might think any document under the sun needs this golden touch. However, you’ll find yourself surprised by how selective this process truly is – serving as guardian gates for only those transactions most susceptible to doubt or deceit.

Keep reading and learn what documents need to be notarized.

Table of Contents:

Understanding the Role of a Notary Public

You’ve probably heard the term “notary public” thrown around, but what exactly does it mean? In a nutshell, a notary public is an official appointed by state government to witness the signing of important documents and administer oaths.

But who can actually serve as a notary? If you’re aiming to be a notary, the journey involves adhering to your state’s specific prerequisites like reaching the age of majority, holding residency within its borders, undergoing educational sessions, acing a test, and then forwarding an application accompanied by some cash.

Common types of notaries

Did you know there are different types of notaries out there? The most common are traditional notaries, electronic notaries (e-notaries), and remote online notaries. Each type has its own set of responsibilities and requirements to offer notary services.

The Process of Document Notarization

With notarized documents, it means a notary public has verified the identity of the signer(s) and witnessed the signing of the document. The notary also affirms the signer acted willingly and understood the document contents.

The steps to get documents notarized

To get a document notarized:

  1. Know what type of notarization you need.
  2. Make sure the document is complete.
  3. Bring acceptable identification like a driver’s license.
  4. Ensure the name on your ID matches the name on your document.
  5. Have all document signers present for the notarization.
  6. Be aware and willing to sign.
  7. Know what you will be paying.

How long does it take to get documents notarized?

The notarization process itself is usually pretty quick, taking just a few minutes. But the total time can vary depending on factors like how busy the notary is and whether you have all the necessary documents and identification ready. The total time can also vary depending whether it is in-person notarization or remote online notarization.

Identifying Documents That Require Notarization

So, when it comes to making sure your important documents are legally binding, notarization plays a key role. Whether you’re setting up a will, managing trusts, assigning powers of attorney, transferring property through deeds, or dealing with affidavits—getting them notarized is essential.

Commonly Notarized Documents

Commonly notarized documents include (but are not limited to):

  • Affidavits.
  • Quitclaim deeds.
  • Power of attorney.
  • Deed of trust.
  • Parental Consent for Travel.
  • Living trust.
  • Temporary Guardianship Agreement.

Key Takeaway: 

A notary public verifies your identity, witnesses document signing, and makes sure you understand what you’re signing. To get a document notarized, know the type of notarization needed, bring proper ID, and make sure all signers are present. The process is quick but vital for many legal documents.

FAQs in Relation to What Documents Need to Be Notarized

What are examples of documents not commonly notarized?

A notary cannot notarize documents that:

  • has white-out.
  • are incomplete.
  • do not have a signer present.

They cannot notarize documents like birth certificates and death certificates.

What letters need to be notarized?

Letters granting power of attorney or those used in loan transactions often require a notary’s touch.

Why do things need to be notarized?

To make sure everyone’s playing fair, a neutral third party checks IDs and watches you sign. It’s all about trust.

What does a paper need to be notarized?

Your signature needs witnessing by an official like a Notary Public. They check your ID then watch you sign it live.


So, we’ve ventured through the maze of understanding documents that need to be notarized. It’s like decoding an ancient script but with a modern twist. From the sacred halls of buying your dream home to giving someone power over your medical decisions, it all circles back to one thing – trust sealed by a notary public.

Navigating this path revealed it was more than merely identifying documents for notarization; it entailed understanding the essence of legal validation and trustworthiness in life’s significant milestones. Exploring this path showed us the shield these formalities offer against skepticism and trickery, wrapping our pivotal experiences in a cloak of legitimacy.

Now you’re armed with knowledge that feels almost like uncovering hidden treasure – except this chest is filled with legal safeguards instead of gold coins. We waded through legalese and emerged on the other side enlightened about when and why specific documents need that golden touch of notarization.

I hope this voyage has made you feel more confident in handling those important moments life throws at you. Remember, amidst a sea of paperwork, only select transactions earn their place under the vigilant gaze of a notary public – because they matter most.

We’ve demystified the realm where signatures tell stories far beyond ink on paper; they narrate tales of security, legality, and utmost sincerity in our dealings. And there lies our accomplishment: cracking code on what documents need to be notarized for those who seek clarity in their quest for certainty and protection against fraud.