How to Get a Letter Notarized: The Ultimate Guide

  • By NotaryCam

  • 11 June, 2024

You’ve got a letter that needs to be notarized, but you’re not sure where to start. No stress; consider yourself in safe hands here. Learning how to get a letter notarized is easier than you might think, so let’s dive right in and I’ll show you how to get your letter notarized smoothly – step by easy step.

First things first, what exactly is a notarized letter? It’s a document that’s been certified by a notary public. Notaries are state-appointed officials who verify the identity of the person signing the document and ensure that they’re signing it willingly.

Notarized letters are often required for legal or official purposes, like proving residency or giving someone permission to act on your behalf. Ready to learn how to get a letter notarized? Let’s take a look at the process.

What Is a Notarized Letter?

A notarized letter is a legal document that’s been certified by a notary public. It’s not just any old signed document – it carries the official seal of the notary public’s stamp of approval.

Notarized Letter Format, What a Notarized Letter Looks Like

So what exactly does a notarized letter look like? If you’re getting a document notarized, it has to have a specific format to ensure they meet all the legal requirements. While the exact layout can vary based on the letter’s purpose, there are a few key components you’ll always find:

  • The letter itself, with all the important details included.
  • The signatures of everyone involved (the signatories).
  • The notary public’s official seal or stamp.
  • A notarial certificate confirming the notary witnessed the signing.

When a letter is notarized, it means the notary public has verified the identities of the signatories and confirmed the authenticity of their signatures. That official seal is like a big red flag saying “this document is legit.”

How to Get a Letter Notarized

Getting a letter notarized is a pretty straightforward process, but there are a few key steps you need to follow. First things first, you’ve got to prepare your letter. Make sure your letter includes all the necessary information, like the names and addresses of the signatories, and don’t forget to leave enough space for signatures.

Insert Your Personal Information

Next, fill in your own personal details. This is where you’ll put your name, address, and any other relevant info.

Leave plenty of room for the signatories to sign on the dotted line. And make sure there’s space for the notary to add their official acknowledgment too.

Use the Appropriate Title

Give your letter a clear, appropriate title that reflects its purpose. Something like “Notarized Letter of Authorization” or “Notarized Affidavit of Residence” should do the trick.

Specify the Precise Location

Finally, specify the exact location where the document will be signed and notarized. This is usually the city, state, and county.

Once your letter is ready to go, it’s time to track down a notary public. You can usually find them at banks, law offices, or government buildings. Just make sure they’re authorized to notarize your specific document in your area.

Examples of Documents That Require Notarization

Not every letter needs the notary treatment, but there are plenty of important documents that do require notarization. These are usually legal agreements, affidavits, or anything that needs an extra layer of authentication.

A notarized letter of authorization gives someone else permission to act on your behalf for a specific task, like signing a contract or picking up important documents. It’s a way to delegate authority while still covering your legal bases.

Notarized Letter of Residency

Need to prove you live where you say you live? A notarized letter of residency gets the job done. Just make sure to include your name, your address, and some kind of supporting document like a utility bill.

If you’re responsible for a minor or dependent adult, a notarized letter of guardianship makes it official. This document outlines your legal authority to make decisions on their behalf.

Notarized Letter of Consent

Giving your consent for something, like a medical procedure or a background check? Put it in writing with a notarized letter of consent. This creates a legal record of your permission.

Finding a Notary Public Near You

Now that you know what documents need notarizing, you’re probably wondering where to find a notary public. Don’t worry, they’re not hiding – you just need to know where to look.

Where to Find a Notary Near You

Notaries are all over the place, you just might not realize it. You can usually find notary services at:

  • Banks and credit unions
  • Law offices and legal clinics
  • Government buildings like courthouses and city halls
  • Some office supply stores and shipping centers

Many of these places offer notary services for free or for a small fee. It’s worth calling ahead to check their availability and requirements.

Can’t make it to the notary? Some notaries will come to you. A mobile notary is a convenient option if you’re short on time or mobility – they’ll meet you at your home, office, or even a coffee shop to get your document notarized.

Hiring a Remote Online Notary

In today’s digital age, you can even get documents notarized online through companies like NotaryCam. Remote online notarization (RON) allows you to connect with a notary via video chat and get your documents signed and sealed electronically. It’s a fast, secure option for those who prefer to handle things from the comfort of home.

What to Bring to Your Notary Appointment

You’ve found a notary and scheduled your appointment – great. Now it’s time to gather everything you’ll need for a smooth notarization process.

First and foremost, don’t forget the star of the show – the document that needs notarizing. Make sure it’s complete and error-free before your appointment.


You’ll need to prove your identity to the notary, so bring proper identification. Acceptable forms could be a driver’s license, passport, or state-issued identification cards. Some states may have specific requirements, so double-check before you go.

Notaries gotta get paid too. While some places offer free notary services, others charge a small fee. It’s a good idea to bring cash or check to cover any notary fees.

All Parties Involved

Remember, all signatories need to be physically present for the document notarization. So if your document requires multiple signatures, make sure everyone involved comes along to the appointment. It’ll save you time and hassle in the long run.

The Notarization Process Explained

You’ve got your document, your ID, and your fellow signatories – now it’s time to get this notarization show on the road. Here’s a step-by-step breakdown of what to expect.

The notary’s first order of business is to verify the identity of each signer. They’ll check your ID and make sure it matches the name on the document. This is a crucial step to prevent fraud and ensure the legitimacy of the notarization.

Document Signing

Once everyone’s identity is confirmed, it’s time to sign on the dotted line. The notary will watch as each signatory signs the document, making sure everything is above board.

After the signing is complete, the notary will add their official seal or stamp to the document. This is the moment your document goes from regular paper to a legally binding, notarized masterpiece.

Completed Notarized Document

And just like that, you’ve got yourself a fully notarized document. The notary will complete a notarial certificate confirming they witnessed the signing and verified the signatories’ identities. This certificate is attached to your document, making it official and ready for whatever legal or bureaucratic adventure awaits.

So there you have it – the ins and outs of getting a letter notarized. It may seem like a lot of hoops to jump through, but trust me, it’s worth it for the peace of mind and legal protection a notarized document provides. Happy notarizing.

Key Takeaway: 

Getting a letter notarized adds legal weight with an official seal, proving identities and signatures are legit. Just prepare your letter, find a notary at places like banks or online, bring ID and the document to your appointment, and watch as it becomes legally binding.

FAQs in Relation to How to Get a Letter Notarized

How do you format a letter to be notarized?

Start with your info at the top. Add the date, then the recipient’s details. Clearly state your request or declaration in the body, and leave space for signatures and notary seal below.

How do I get a letter notarized near me?

Check local banks, law offices, or libraries. Many offer notary services. Or use online directories like to find one nearby.

How much do most notaries charge?

Fees for notarial services vary by state but typically range from $0.50 to $15 per signature.

How do I notarize a document in New York?

In NY, bring your unsigned doc and ID to a local notary public. Sign it there so they can verify it’s really you signing.


Now you know how to get a letter notarized – it’s a straightforward process that can be done in just a few simple steps. Remember to find a notary public, bring the necessary documents, and be prepared to pay a small fee. With your notarized letter in hand, you’ll be ready to take care of any official business that requires it.

So, whether you need to prove your residency, give someone power of attorney, or simply make a document official, now you know how to get a letter notarized. Just by doing something so simple, you’re setting off ripples that will make all the difference in your world.