Fintech Notarizations

Our online notarization platform uses advanced encryption, secure video conferencing, and identity verification tools to help support a safe, tamper-proof, and compliant notarization process that meets industry regulations.

However, we recommend digital mortgage providers regularly consult with legal counsel to help ensure that their online notarization processes meet the requirements of state and federal laws, particularly regarding eClosing and digital loan documentation.

Online notarization can be used for a wide variety of insurance-related documents, providing a secure and efficient way to ensure their legal validity and compliance. Some key insurance documents that can be notarized online* include:

1. Insurance Policies – Notarizing the final insurance policy agreements helps ensure that both the insurer and policyholder are legally bound by the terms and conditions outlined in the contract.

2. Claims Forms – Notarized claims forms verify the authenticity of the claim, ensuring that both parties (the claimant and the insurance company) are in agreement on the details and that the form is legally valid.

3. Beneficiary Designation Forms – Notarizing these forms ensures that the policyholder's choice of beneficiaries is legally recognized and prevents disputes over who should receive benefits upon the policyholder's death.

4. Endorsements and Amendments – Any changes or updates made to an existing insurance policy, such as coverage changes or beneficiary updates, can be notarized online, providing clear proof of the modification.

5. Non-Disclosure Agreements (NDAs) – Insurance companies often require NDAs to protect confidential information shared with third parties or during the claims process, and online notarization ensures these documents are enforceable. These often are not notarized, but can be signed electronically.

6. Waivers and Releases – Notarized waivers and release forms are essential in certain claims processes (e.g., injury settlements), ensuring that the policyholder acknowledges and agrees to the terms, reducing the risk of future disputes.

7. Power of Attorney (POA) – If a policyholder grants someone else authority to manage their insurance matters, the POA can be notarized online to ensure it’s legally recognized and enforceable.

8. Medical Authorization Forms – Insurance providers often require notarized medical authorization forms to access patient records for claims or underwriting purposes, ensuring the process is legally sound.

9. Underwriting Documents – Documents used during the underwriting process, such as risk assessment forms and declarations of health or income, can be notarized to confirm the accuracy and integrity of the information provided.

10. Settlement Agreements – In cases where an insurance company settles a claim or dispute, the settlement agreement can be notarized to confirm that all terms are agreed upon and legally binding.

11. Affidavits of Loss – These forms are used when a policyholder reports a lost or stolen item, and notarizing the affidavit provides a secure, verified process for initiating the claim.

*​It's important to consult with legal counsel and review local and state regulations to determine the applicability of RON for your specific applications, as laws governing RON vary by jurisdiction. ​

To conduct an online notarization, the signer must be at least 18 years old and have a valid government-issued photo ID. Both the notary and the signer need access to a computer or mobile device with a camera, microphone, and internet connection to facilitate real-time audio-video communication.*

*​Remote Online Notarization (RON) laws vary by state. It's essential to consult with legal counsel and review local and state regulations to determine the applicability of RON for your specific applications, as laws governing RON vary by jurisdiction.​

Yes, NotaryCam can be integrated into your existing digital investment platform workflows through its APIs. This integration can allow you to seamlessly incorporate NotaryCam's remote online notarization services into your platform, enabling users to initiate and complete notarizations without leaving your system. By embedding NotaryCam's functionalities, you can enhance the user experience, maintain control over the client interface, and streamline document processing.