Benefits of Online Notarization: A Cost and Time Saver

  • By NotaryCam

  • 4 January, 2024

Ever tried to get a document notarized on short notice? If you have, you know it can feel like being caught in an endless maze of paperwork and waiting lines. But what if I told you there’s a better way?

Welcome to the world of online notarization. Imagine having your documents notarized while sipping coffee at home or during your lunch break at work. Seems too good to be genuine, eh? Well, it isn’t.

The shift from traditional in-person methods towards online platforms has brought about a revolution that marries convenience with efficiency. A digital process that allows for remote online notary services is no longer just an idea – it’s here and thriving!

This post will guide you through the journey from paper-based processes to this new era where getting documents faster becomes possible due to reduced processing time.

The Evolution of Notarization: From Traditional to Online

Notary work has been a staple in our legal system for centuries, helping authenticate important documents. But with the rise of technology and digital processes, traditional notarization is evolving into online notarization.

Transitioning from Paper-Based Processes to a Digital Environment

Moving away from paper documents towards a more digital environment hasn’t just changed how we do business—it’s revolutionized industries like the notarial services. Gone are the days where you need to physically visit a notary public; now it can all be done remotely through an online platform.

This shift isn’t merely about swapping physical papers for electronic versions; it’s also about speeding up processing time so that you get your documents faster. Think of having ron powers (Remote Online Notarization) at your fingertips—able to validate contracts or sign off on financial services paperwork right from your living room couch.

It’s easy too. You upload your document onto an online notarization platform such as NotaryCam, connect via video call with a commissioned remote online notary who verifies identities and witnesses signatures digitally—an entire process that takes only minutes.

The Rise of Remote Online Notary Services

We’ve seen numerous benefits arise since transitioning toward remote notarizations – convenience being one prime example. With remote platforms like DLA Piper or OneNotory leveraging RON laws, there’s no need anymore for scheduling appointments or traveling distances simply because they require notarization.

Remote online notary services also offer the advantage of speed. Not only can documents be signed in minutes, but they are also immediately available for use or storage—a substantial reduction from traditional wait times.

In a world where billions of sheets (yes, billion with a ‘b’) have been saved by digitizing records, remote notarization contributes significantly to environmental conservation efforts. As an endorsed eNotaryLog user myself, I’ve seen firsthand how this move toward digital process helps reduce our reliance on paper and cut down on waste.

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Key Takeaway: 

Notary work is transforming from traditional methods to digital processes. This shift isn’t just about swapping physical papers for electronic versions, but it’s also speeding up the process and saving time. You can now validate contracts or sign off on financial services paperwork right from your couch through online platforms like NotaryCam or DLA Piper.


We’re seeing a host of advantages with this transformation. It’s not just us; the feedback from our community is overwhelmingly positive too.

Understanding the Online Notarization Process

The world of notary work is changing rapidly, with a move towards online platforms that offer convenience and speed. This shift in how we notarize documents means getting to grips with new processes such as document upload and electronic signature.

The Role of Knowledge-Based Authentication and Credential Analysis

To ensure secure online transactions, digital platforms use knowledge-based authentication (KBA). KBA is like an extra layer of security for your documents. It’s akin to answering personal questions at a bank before they let you access your account – but all done digitally.

This process involves verifying identity through multiple-choice questions generated from public records or credit reports. The aim? To make sure it’s really you on the other side of the screen when those important legal documents need signing.

Credential analysis complements this by assessing whether identification credentials presented are genuine, using technology to scrutinize features such as holograms or micro-printing which might be overlooked by human eyes.

In just 15 minutes, NotaryCam, an online notarization platform can complete these steps helping to get your documents faster than traditional methods while still maintaining high standards for verification.

From Document Upload to Electronic Signature: A Walkthrough

  1. Start by uploading the document(s) that require notarization onto the chosen remote online platform.
  2. Your information will then go through credential analysis where experts validate its authenticity alongside their vast database resources.
  3. A session will start where a licensed notary public guides you via video call throughout signing legal documents, taking note if any issues arise.
  4. You’ll then answer some multi-choice questions for knowledge-based authentication to confirm your identity.
  5. Once verified, the notary public will witness you sign documents electronically using an e-signature. This is just as authoritative as signing with a pen and paper.
  6. The notary then applies their own digital seal and electronic signature to finalize the process.

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Key Takeaway: 

Embracing the shift to online notarization saves you time and adds convenience. This process involves uploading documents, verifying your identity with knowledge-based authentication, and signing electronically under a notary’s guidance. It’s as secure and legally binding as traditional methods but completed faster.

The Cost-Effectiveness of Online Notarization

As businesses move towards a digital age, they are discovering methods to decrease costs and maximize efficiency. One area where significant savings can be made is notarization. Traditional methods have been costly and time-consuming, but with the advent of Remote Online Notarization (RON) services like NotaryCam, this no longer has to be the case.

How RON Saves Businesses Money

The cost-effectiveness of online notarizations stems from several factors. Let’s examine the time savings that RON offers. Traditionally, getting documents notarized could take days or even weeks due to travel time and scheduling conflicts between all parties involved in a transaction.

In contrast, online platforms make it possible for you to get your legal documents notarized in just 15 minutes. The quick turnaround means less downtime waiting for documents—time that can be used on other important business tasks instead.

Apart from saving precious time (which equates to money), there’s also direct financial savings when using an online platform like NotaryCam. Let me give you some numbers here: A traditional seal might cost around $50 per document plus additional fees if mobile service is required while a digital seal on an e-document only costs about $25 with each additional one costing as little as $6. This substantial reduction directly affects your bottom line making RON services highly attractive especially if you regularly require notarial services.

Ron saves money by eliminating expenses related to printing paper documents too. In our modern age where we’re all trying to be more eco-friendly, it’s a bonus that digital notarization contributes towards saving our planet by reducing the need for paper.

Don’t just take my opinion; even major organizations such as DLA Piper have given their approval. Businesses such as DLA Piper, a renowned multinational law firm, have given their endorsement too.

Key Takeaway: 

Embracing the digital age with online notarization services like NotaryCam is a game-changer for businesses. It slashes processing times, saves money on document seals and cuts paper-related expenses. So you’re not just being cost-effective but also eco-friendly. Even multinational law firms endorse this shift to Remote Online Notarization (RON).

The Security Features of Online Notarization Platforms

Online notarization platforms have become a beacon of security in the digital age. With high-tech safety measures, these platforms are safeguarding our legal documents like never before.

Multilayered Encryption and TLS Protocol

Platforms like OneNotary, utilize multilayered encryption for their data protection. This advanced form of security is tough to crack, making sure your notarized documents stay secure. The TLS protocol provides an additional level of protection by scrambling any information sent over the web.

Imagine having an impenetrable safe within a fortified vault; that’s what it’s like when you get your documents notarized online.

Data Center Protection: The AWS Advantage

A crucial aspect of online document safety lies in where they’re stored – and OneNotary chooses only the best. They use secure Amazon Web Services (AWS) data centers which offer extensive physical and operational security features. This ensures your valuable records remain protected against various threats, from natural disasters to cyber-attacks.

Cleaning Up Unnecessary Documents

We all know how important it is to declutter every once in a while – even digitally. It reduces risks associated with retaining redundant or obsolete information. To make sure there’s no unnecessary buildup, OneNotary wipes off any docs that aren’t needed anymore by law. In essence, they’re tidying up after themselves.

The Legalities Ensured: RON Laws Compliance

  • All online notarization platforms are required to comply with Remote Online Notary (RON) laws, providing an additional layer of legal security.
  • These rules help make sure the process is legitimate and meets all necessary standards for a proper notarial transaction.
  • The comfort in knowing that you’re working within legal bounds can’t be overstated.

Key Takeaway: 

Online notarization platforms like OneNotary offer high-tech security measures for your legal documents. With multilayered encryption and Transport Layer Security (TLS) protocol, your online notarized docs are as safe as being in a fortified vault. These platforms also use secure data centers like AWS for more protection against threats. They even take the extra step of cleaning up unnecessary documents to minimize potential vulnerabilities.


Embracing the benefits of online notarization is like finding a hidden gem. It saves you time, money and keeps your documents secure.

No more running around to find a notary public or waiting in long lines for paper documents. The shift from traditional methods to digital platforms makes things so much easier!

From uploading your document to getting it signed electronically, every step becomes smoother with remote online notarization services. And don’t forget about the cost savings – just $25 for that first seal!

Remember how crucial security features are? Platforms like OneNotary have got you covered there too, with robust encryption and data centers ensuring the safety of your legal documents.

If convenience is what you’re after, look no further than an online appointment with an RON platform – because life should be simpler, shouldn’t it?

Common Questions About the Benefits of Online Notarization

What are the advantages of notarization?

Notarization offers numerous benefits. Firstly, it deters fraud by ensuring that documents are signed willingly and under true identity. Secondly, it provides an extra layer of verification as notaries maintain a detailed record of all transactions, which can be crucial in legal disputes. Thirdly, many institutions require notarized documents to prevent forgery and ensure authenticity. Lastly, with online notary services now available, the process has become more convenient and accessible.

What are the benefits of Ron?

Ron, or Remote Online Notarization, offers several advantages. It provides convenience by allowing documents to be notarized online from any location and at any time. This service eliminates geographical constraints and saves travel time. It also ensures security through digital tracking and video recording of the entire process for verification purposes. Furthermore, it accelerates transactions as documents can be signed electronically and instantly shared with all parties involved.

How powerful is a notarized document?

A notarized document holds significant legal power. It serves as an assurance that the parties involved in the signing are who they claim to be, thereby reducing fraud risk. Notaries verify signers’ identities and willingness to sign without coercion or duress. They also ensure that all parties understand the contents of the document. This verification process lends credibility and authenticity to a wide range of documents — from real estate transactions to legal affidavits — making them legally enforceable and admissible in court if needed.

What is the disadvantage of notary?

The primary disadvantage of traditional notary services lies in their inherent limitations regarding accessibility and convenience. Notaries typically operate during regular business hours, which may conflict with individuals’ work schedules or urgent needs. Moreover, physical travel to a notary’s location can be time-consuming and challenging for those with mobility issues or living in remote areas. Additionally, some documents require multiple signatories who may be located in different geographical locations, making coordination difficult. Lastly, traditional notarization doesn’t offer digital storage options; hence loss or damage to paper documents could lead to significant inconveniences.